Resignation Letter Format: ready in two minutes
A resignation letter should be short, polite and clear. Tell us who you are writing to, your job title and your last working day, and we compose a professional letter. Add a reason or an extra line only if you want to.
2 resignation letter templates
What a resignation letter needs
- Today's date and the manager's name
- A clear statement that you are resigning, with your job title
- Your last working day (check your notice period first)
- A short thank-you and an offer to help with handover
Tips from the templates
- Keep the reason optional and neutral; you are not required to explain.
- Check the notice period in your offer letter before choosing the last working day.
- Deliver the letter in person or by email after speaking with your manager.
Frequently asked questions
How long should a resignation letter be?
One short page. State the decision, the last day, a thank-you, and offer help with the handover.
Do I have to give a reason?
No. A reason is optional and the letter reads well without one.
Can I edit the wording?
You control the details (names, dates, reason and an extra paragraph). The standard polite wording around them is built in.